From October 1, fines for employers for violations of military registration rules will increase

In 2023, there were significant changes in legislation regarding the maintenance of military registration. This applies to all employers who are legal entities.

All companies are obliged to keep military records, regardless of the number of employees on their payroll. Whereas in the past organizations could afford not to keep military records because the amount of fines was low and inspections were infrequent, now, when deciding whether to keep such records, it is necessary to take into account the legal acts that have been adopted and are currently under consideration.

The Government of the Russian Federation approved amendments to the rules of military registration

• from of 14.04.2023, the deadline for submitting information to the military enlistment office on employees subject to military service was changed from 14 to 5 days;
• from 01.10.2023, fines for violations in the field of military registration are significantly increased (see below);
• from 01.01.2024 the age limit for a number of military ranks will change (transitional period from 01.01.2024 and until 01.01.2028).

Also, the State Duma has introduced a bill establishing fines for concluding an employment contract with a person liable for military duty or with a conscript who has not submitted documents of military registration (from 10 thousand rubles to 20 thousand rubles for officials, from 5 thousand rubles to 10 thousand rubles for private entrepreneurs, from 50 thousand rubles to 100 thousand rubles for legal entities).

List of fines for legal entities

	Was		Now
	Manager / Responsible official	Organization	Manager / Responsible official	Organization
The employer did not notify the employee that he received a summons, including electronic, and did not release the employee to the military enlistment office on time	From 1,000 to 3,000 rubles.	There was no penalty	From 40,000 to 50,000 rubles.	From 350,000 to 400,000 rubles.
The employer did not timely notify the employee that he received a summons to the military enlistment office for mobilization and did not ensure his timely arrival at collection points and military units, or did not assist the military commissariats in organizing notification and arrival	No liability	No liability	From 60,000 to 80,000 rubles.	From 400,000 to 500,000 rubles.
The employer did not provide lists of citizens subject to initial military registration to the military enlistment office within the established period	From 1,000 to 3,000 rubles.	No liability	From 40,000 to 50,000 rubles.	From 350,000 to 400,000 rubles.
The employer did not inform the military commissariat or provided untimely information necessary for military registration. This includes all information that the employer must provide to the military commissariat, including the acceptance and discharge of conscripts	From 1,000 to 5,000 rubles.	No liability	From 40,000 to 50,000 rubles.	No separate liability
The employer did not fulfill the obligation to organize or ensure the delivery of equipment to collection points or military units in accordance with mobilization plans	No liability	No liability	From 60,000 to 80,000 rubles.	From 400,000 to 500,000 rubles.
The employer did not fulfill military transport mobilization duties	From 500 to 1,000 rubles.	From 10,000 to 20,000 rubles.	From 40,000 to 50,000 rubles.	From 350,000 to 400,000 rubles.

For your information – citizens can enroll in the military registration, change information and withdraw from it without appearing in person. This is possible on the basis of information from information resources (public services).

Penalties for employees

Violation	Was	Now
The employee did not inform the military commissariat about leaving Russia for a period exceeding six months or entering Russia, or did not appear at the military commissariat within the legally established period in case of these events	Warning or a fine from 500 to 3,000 rubles.	Fine from 5,000 to 15,000 rubles.
The employee did not provide the military commissariat with current information about themselves. This includes changes in marital status, education, place of work, studies, or position, as well as moving to a new place of residence	Warning or a fine from 500 to 3,000 rubles.	Fine from 1,000 to 5,000 rubles.
The employee did not inform the military commissariat about leaving Russia for a period exceeding six months or entering Russia, or did not appear at the military commissariat within the legally established period in case of these events	Warning or a fine from 500 to 3,000 rubles.	Fine from 5,000 to 15,000 rubles.

Our support

We provide services for establishing, restoring and maintaining military records, as well as sending employee information. Contact us for an estimate of the cost of outsourcing military records management.

We can also audit your HR records and take over the entire HR administration for your company.