HR administration services in Russia

Konsu is one of the leading companies in Russia providing HR administration services. We provide services to:

  • Startups;
  • Foreign companies entering or already operating in Russia;
  • Medium and large businesses wishing to optimize HR recordkeeping or bring it in line with Russian law.
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Our HR administration services

Russian laws require the correct execution and storage of a large number of documents for each employee, from employment to dismissal.

The organization of personnel document flow is a time-consuming process. And the need to keep track of changes in legislation creates additional difficulties and risks for business.

Our specialists promptly monitor and analyze changes in legislation. Employees are regularly tested on their knowledge of personnel accounting. Our in-house experts and lawyers have extensive experience in litigation and are always ready to help our specialists in any questions and non-standard situations. We organize personnel accounting in such a way as to eliminate all possible risks for companies – financial, legal and reputational. The diverse experience of our employees and in-depth knowledge of the specifics of labor legislation allow us to defend our clients in any disputable situations. Our services include:

  1. Process analysis. Reviewing how HR department (if any) operates
  2. Setting up HR recordkeeping (for startups) or offering proposals to optimize current workflow
  3. Preparing HR documentation. Developing HR policy and preparing texts of employment contracts in line with Russian law
  4. Setting up IT infrastructure. Services for implementation of HR electronic document management solutions, infrastructure maintenance and support (if needed).
  5. Keeping HR records in accordance with Russian labor laws and clients’ internal regulations

What is included in our HR administration services

Our HR administration service consists a set of services that may be changed depending on client requirements:

  • HR documentation preparation and support;
  • Handling formalities for recruitment, employee transfer and dismissal;
  • Preparing employment contracts, additional agreements;
  • Keeping HR documentation, coordinating personal data storage;
  • Handling vacation and business trip paperwork;
  • Handling promotion/incentive paperwork;
  • Handling formalities to hire individuals under civil law contracts;
  • Handling formalities for work on weekends and public holidays;
  • Preparing certificates for employees;
  • Administering employment record books;
  • Preparing timesheets;
  • Maintaining military records;
  • Preparing for Government Labor Inspection checks;
  • Preparing necessary reports for client and state authorities.

Military record-keeping

  • Audit of military registration documents
  • Preparation of the necessary documents for the beginning of military registration: orders and plan
  • Registration of the organization in the military commissariat. Coordination of terms and requirements with the military commissariat
  • Requesting missing documents, updating outdated information
  • Organization and maintenance of document flow in the part of military registration for all the organization's employees subject to military service.
  • Drawing up documents and making necessary procedures and requests to minimize the employer's risks in non-standard situations (impossibility to establish the availability of military registration specialties, refusals to provide information, etc.).
  • Sending notifications and notices to the military commissariat
  • Preparing and submitting periodic reports for the military commissariat
  • Preparing and passing inspections of the military commissariat

Contact us for a consultation and quotation for verification and updating of military records, or for complete outsourcing of military record-keeping to Konsu.

IT solutions for HR administration

1C:Employee Account

Simple and inexpensive solution with the minimum required functionality
  • Basic set of functions


Comprehensive and all-in-one solution for organizing electronic document flow with employees and counterparties
  • Work with all electronic documents of the company in a unified EDM system

What our clients value and appreciate

Full data confidentiality

We comply with all the requirements of Russian laws 152-FZ, 98-FZ, 149-FZ, as well as European GDPR. Only the persons authorized by our clients can see the income of our clients’ employees.

Professional liability insurance

Our liability is insured as required for international companies.

Personal manager

Our clients can send any questions to a contact person who is always ready to help. Our managers are fluent in Russian, English, German, Finnish, French and other languages.

Leading positions

Konsu is one of the leading consulting companies in Russia. We have been included in the following ratings of the rating agency Expert RA:

  • Top-10 in accounting outsourcing
  • Top-10 in payroll outsourcing
  • Top-15 in financial consulting
  • Top-15 in legal consulting