HR audit

HR audit is an independent review of HR records for compliance with labor laws, internal regulations and company policy. Such review is required:

  • If the company is to be inspected by labor authorities;
  • If the person responsible for HR recordkeeping leaves the company;
  • To eliminate financial, legal and reputational risks that could arise for the company.
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Audit benefits

We check

  • The availability of required HR documents and their correctness;
  • How HR documentation is prepared, approved, recorded and stored.

Findings

  • We identify non-compliance with the requirements of Russian law;
  • We assess the optimality of HR department organizational structure;
  • We verify the correctness of payments to employees and calculation of average earnings;
  • We reduce the volume of HR documents;
  • We eliminate financial, legal and reputational risks.

Leading positions

Konsu is one of the leading consulting companies in Russia. We have been included in the following ratings of the rating agency Expert RA:

  • Top-10 in accounting outsourcing
  • Top-10 in payroll outsourcing
  • Top-15 in financial consulting
  • Top-15 in legal consulting
Ratings and associations

Documentation we check in HR audit

Review of the company’s internal regulations

Objective: determining that mandatory internal regulations are available and that the basic points in internal documents comply with the provisions of the Russian Labor Code.
Audit items: Internal Work Regulations, Salary Policy and Personal Data Policy (consent for processing), Business Trip Regulations.

HR orders (sample review)

Objective: determining that primary HR documents are kept in compliance with standard documents, that they are signed, recorded and stored.
Audit items: hiring, transfer, dismissal orders, personal record card Т-2, vacation and promotion orders. Overtime orders, all types of applications.

Employment record books/Employment record book log

Objective: determining that they are available, maintained and stored.
Audit items: current employees’ employment record books (sample review), checking the signatures of dismissed employees.

Employment contracts/additional agreements

Objective: determining that they are available, maintained and stored.
Audit items: mandatory details; verifying guarantees against internal regulations, order (hiring, transfer).

Log of orders, employment contracts

Objective: determining that they are available, maintained and stored.
Audit items: hiring, dismissal, transfer, business trip, vacation and promotion.

Vacation schedule

Objective: determining that it is available, maintained, stored and completed as per actual vacations.
Audit items: vacation schedule in line with staffing table, verification of balance of unused vacation days (sample review).

Staffing table

Objective: determining that it is available, maintained, stored.
Audit items: comparative check of table data with timesheet, making changes for employee selection.

Timesheet

Objective: determining that it is available, maintained, stored.
Audit items: comparative check of  timesheet data with staffing table, schedules (if any), orders, making changes for employee selection.

Sick notes

Objective: checking availability (comparative check).
Audit items: checking insurance qualifying period.

Civil law contracts and statements

Objective: availability, storage.
Audit items: checking periodicity, regularity, continuity of conclusion of civil law contracts for compliance with Civil Code rules to avoid recognition of civil law contracts as employment contracts.

Employee files

Objective: availability of necessary documents.
Audit items: checking availability of regulations on employee files; comparative check with regulations.

Personal data

Objective: availability of mandatory forms in compliance with federal law.
Audit items: personal data documentation.

Stages of provision of HR audit services

  1. Collection background information, questionnaire filling out;
  2. Assessment of amount of work required for HR audit;
  3. Approval of work and fee, contract conclusion;
  4. HR audit;
  5. Discussion of audit report, recommendations, correction of errors.

Next steps

After completion of HR audit, we can also:

  • Restore HR documentation, develop procedures and policies;
  • Provide support during labor inspection.

We also offer HR record management services. Transnational corporations, medium businesses operating on the Russian market and private investors are among our clients.