Customization in “1C:Comprehensive automation” of invoice file upload and customs cargo declaration at import
Client
A Russian company with foreign founders.
Activity: Wholesale trade in machinery, equipment and tools for agriculture.
Objectives
Develop and implement in 1C:Integrated Automation a block for uploading Excel file with invoice and XML file with GTC from customs.
Term: 1 month.
Work stages
- Development of a file template for uploading.
- Agreeing the file format with the broker.
- Setting up the upload in 1C:CA.
- Connection of users to the upload.
Reduction of labor costs and minimization of errors in the process of receipt of goods on more than 100 items from the supplier-importer and automatic loading of GTE with a breakdown by sections.
Refund of overpayments on advance payments because of incorrect company details specified in the FCS personal cabinet
Client
Russian company with foreign founder.
Activity: Wholesale trade in other machinery and equipment.
Objective
Refund of overpayments on advance payments.
Term: 1 month.
Work stages
- Analysis of the status of a personal account in the personal cabinet of a foreign trade participant organization.
- Detection of the balance of unaccrued funds.
- Detection of erroneous information on bank accounts in the personal cabinet of a foreign trade participant organization.
- Interaction with the Federal Tax Service for entering correct bank details into the personal card of the organization.
- Application for refund of advance payments under the ELC.
Result: Returned 1.8 million RUB of overpayments on advance customs payments to the company’s settlement account.
Passing a desk audit for refunding VAT
Client
Russian company.
Activity: Wholesale trade.
Objective
It is necessary to return funds to the company's settlement account (VAT refund).
Term: 3 months.
Work stages
- Preparation of the content of a response to an IFTS demand.
- Preparation of documents for the response to the FTS claim.
- Accompanying the client during an on-site inspection of the client's office and warehouse.
- Assisting the CEO during questioning at the commission of the FTS regarding VAT refunds.
Result: Obtaining a positive decision of the Federal Tax Service on VAT refund in the amount of RUB 113 mln and refund of funds to the company’s current account.
Maintaining accounting records in Navision (Microsoft Dynamics NAV)
Client
Two Russian legal entities.
Activity: Wholesale of electronic and telecommunication equipment and spare parts.
Objectives
The client recently migrated to new software. It was necessary to quickly accept the work and maintain full-fledged accounting in Navision.
Work stages
- The client conducted four 2-hour training meetings on the program for Konsu employees and provided instructions on how to use the system.
- Konsu has contracted a contractor to advise the client on Navision for support when required.
- Prepared memos on working in the Navision system.
- We made checklists for each block of work.
Konsu keeps accounting records in Navision for all assigned areas. According to the results of the first month, we have already performed all the work independently without additional clarifications from the client. At the moment Konsu has a group of specialists with extensive experience in the system and are ready to train and take on new tasks related to accounting in the Navision system.
Optimization of the company's assets to minimize liquidation costs
Client
Russian subsidiary of a foreign international company.
Activity: trade in electrical equipment
Objectives
Assessment of the use of the company's assets in order to minimize liquidation costs.
Term: 1 month.
Work stages
- Assessment of the company's assets from the point of view of their use as means of payment.
- Description of options for disposition of available assets within the framework of consultation on assessment of tax consequences and risks.
- Approval of options for disposition of available assets with the client, preliminary calculation of payment expenses.
- Decision-making by the client taking into account the proposed solutions and consultations provided.
Result: The client makes a decision on the disposal of assets with a clear understanding of the risks and with the most favorable plan for the use of the company’s assets taking into account the situation.
Recovery of lease accounting under FAS 25/2018
Client
Foreign company.
Objectives
Situation:
- The customer maintains its accounting records in SAP, which does not have automated lease accounting functionality in accordance with FAS 25/2018.
- The customer maintains lease accounting registers according to FSAS 25/2018 in Excel.
- It was decided to keep lease accounting separately in 1C and then transfer the entries to SAP.
Required: Restatement of FAS 25/2018 lease accounting for the years 2022 and 2023.
Work stages
- Lease agreements for 31.12.2021 have been entered.
- All transactions for the period 2022-2023 were performed to correctly reflect lease transactions.
- Verification of correct reflection of transactions was performed.
- Prepared instructions to the client on recording lease transactions in accordance with FSAS 25/2018 and conducted training.
Result: Lease accounting is set up and automated.
Setting up the client's internal workflow process in terms of providing expense reports
Company
Russian company LLC.
Type of activity: service services on previously supplied equipment.
Objectives
Brief description of the situation:
- Irregular submission of expense reports by employees.
- Errors in expense reports and documents, and signatures are missing.
- As a result, there are unconfirmed amounts of expenses in the accounting and there are unconfirmed debts of employees to the company.
Required: Reduce the time for submission of expense reports for accounting, reduce the number of errors and absent documents
Work stages
- Analyzing the situation and document flow, searching for problematic processes.
- Participation in drafting travel policies.
- Clarification work, meetings. Familiarization of employees with internal regulations (by signature).
- Regular mailing with reminders to debtors on expense reports with notification of heads of departments and Director General.
- Systematized actions on terms of documents processing by accountant and archiver.
- A new procedure of actions for the archiver and accountant in case of errors was introduced.
- Memos were made for all participants of the process.
Result: Reduction of expenses not taken into account in the calculation of income tax, reduction of time to reflect in expense report in accounting and appearance of up-to-date information on employee debts.
Deregistration of foreign exchange contracts in the presence of unreceived payments and unclosed paid advances
Client
A foreign company which was sold to a resident of the Russian Federation.
Objectives
Brief description of the situation:
- Mutual debt forgiveness agreements have been entered into.
- There are unclosed balances prior to the conclusion of debt forgiveness agreements.
- There are old balances under currency contracts with non-residents debtors and creditors.
- There is a delay in repatriation of proceeds.
- The company is threatened with fines.
Required: To deregister the contracts with minimal penalties.
Work stages
- Analyzing balances for compliance with contracts
- Analyzing contracts, including debt forgiveness contracts, identifying overdue and non-overdue, problem payments subject to penalties.
- Preparation of missing documents, according to the contracts: acts, supplementary agreements for prolongation of terms, set-offs and organization of signing of documents.
- Transfer of documents to the bank.
Result: all contracts are off the books with no penalties.
Consultation and preparation of complaints against inaction of officials violating the rights of citizens of the Russian Federation
Consultation and preparation of complaints against inaction of officials violating the rights of Russian citizens to freedom of movement and choice of place of stay and residence within the Russian Federation.
Client
International Company. Activities:
- Rental and management of owned or leased real estate property
- Purchase and sale of own real estate
- Management of real estate for a fee or on a contractual basis
Objectives
- Advising a client on a verbal refusal to register subtenants - citizens of the Russian Federation at the place of stay in the district department of settlement and registration of citizens in St. Petersburg and the department for issuing internal passports and registration of citizens.
- Preparation and submission of complaints about inaction of officials violating the rights of Russian citizens to freedom of movement and choice of place of stay and residence within the Russian Federation:
- to the district Department of the Ministry of Internal Affairs of Russia in St. Petersburg
- to the Department of Internal Affairs of the Main Department of the Ministry of Internal Affairs of Russia for St. Petersburg and the Leningrad Region.
- Representation of the client's interests in state authorities.
Work stages
- Negotiations with the client, analysis of documents submitted for registration at the place of residence of citizens of the Russian Federation to the authorized state bodies.
- Analysis of the legislation of the Russian Federation in the field of registration at the place of residence of citizens of the Russian Federation.
- Recommendations to the client on the solution of the issue taking into account the identified gaps in the legislation of the Russian Federation and further actions.
- Preparation and submission of a complaint to the district Department of Internal Affairs of Russia in St. Petersburg.
- Representation of the client's interests in the district Department of Internal Affairs of Russia in St. Petersburg in order to resolve the issue.
- Preparing and sending a complaint to the Department of Internal Affairs of the Main Department of the Ministry of Internal Affairs of Russia in St. Petersburg and the Leningrad region, making an appointment with the Head in order to settle the client's interests.
- Advising the client during the entire process.
Result: The client was provided with recommendations on appealing against inaction of officials with a full analysis of Russian legislation and client’s documents on a specific situation, 2 complaints were prepared and filed, and measures were taken to resolve the situation.
Legal support in passing a migration inspection
Client
International Company. Activities:
- Activities of hotels and other places for temporary accommodation
- Activities on providing places for short-term accommodation
- Activity of restaurants and food delivery services
Objectives
- Analyzing documents from the Ministry of Internal Affairs of the Russian Federation, personnel and permit documents of the client.
- Advising the client on actions to be taken to pass the inspection
- Preparing a response for submission to the Ministry of Internal Affairs of the Russian Federation.
- Clarification from the Ministry of Internal Affairs of the Russian Federation of the confirmation of the check.
Work stages
- Analysis of the request received from the RF Ministry of Internal Affairs, personnel and permit documents of the client and HQS employee in order to identify necessary actions / preparation of documents by the client to respond to the RF Ministry of Internal Affairs request.
- Collection of documents necessary for the response and sending them to the Ministry of Internal Affairs for verification
- Preparation of the client's response and sending it to the RF Ministry of Internal Affairs.
- Clarification from the Ministry of Internal Affairs of the Russian Federation of the status of verification.
Result: The client successfully passed the migration check initiated by the Ministry of Internal Affairs of the Russian Federation.