The Federal Tax Service has developed new forms of documents for filing and considering taxpayer complaints
The Federal Tax Service of Russia has drafted a draft order establishing forms of documents (complaints, appeals, petitions and other documents) necessary for the submission and consideration of taxpayers' complaintsRead more
New procedure for the translation into roubles of profits tax amounts when income is paid to a foreign organization
As from 31.08.23 the procedure for the conversion into roubles of profits tax withheld by a Russian tax agent when income is paid to a foreign organization has been changed.Read more
Compilation of important news
1. Starting from May 29, 2023, the inspection will determine the allocation of sums of the unified tax payment based on the taxpayer's total liability recorded on the unified tax account in the following sequence:Read more
Obligation for Russian tax residents to declare and pay personal income tax
The deadline for submitting personal income tax returns for 2022 on 3-NDFL form is May 2, 2023. Our tax consultants let you know to whom and when personal income tax returns should be submitted and describe the possible penalties for unintentional and deliberate failure to declare income and pay personal income tax.
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4 harmful and dangerous misconceptions about storing accounting documents
From letters from colleagues and explanations from government agencies, we have identified harmful and dangerous misconceptions about document storage. In our article, we describe what accountants most often confuse.
Misconception #1. Electronic primary documents must be stored in printed form.
The law does not require printing electronic primary documents and keeping them in paper form. Tax authorities have the right to demand documents during inspections, and as a rule, certified copies (Art. 93, para. 2 of the Tax Code) must be provided. But if the document is made in electronic form, send it through a personal account or via electronic reporting system.
There are cases when it is impossible to present documents in the form in which they are made. The company has the right to issue electronic documents in any format (letter from the Federal Tax Service dated December 9, 2022, No. ZG-3-26/13861). But tax authorities can only accept documents in the form of xml files and scanned copies (tif; jpg; pdf; png).
Documents not in the format of the Federal Tax Service can be sent to the inspection in two ways. The first is to print and send on paper with a note that the document is certified by an electronic signature (letter from the Federal Tax Service dated December 11, 2017, No. ED-4-15/25048). The second - print, scan, and certify the scan with a reinforced electronic signature (letter No. ZG-3-26/13861).
Misconception #2: Paper documents can be scanned and stored in electronic form
Keep documents in the form in which they were created (para. 24 of FSBU 27/2021). Converting paper documents to electronic form is not allowed. This is confirmed by officials (letters from the Ministry of Finance dated December 28, 2022, No. 07-01-10/128798, and December 5, 2022, No. 03-03-10/118589).
Tax inspectors during an audit have the right to familiarize themselves with the originals of the documents (para. 7, clause 2, article 93 of the Tax Code). Scanned documents do not replace paper originals, even if copies are certified with an enhanced electronic signature. If a company only has scans, inspectors will disallow expenses and deductions, impose additional taxes, penalties, and fines. In addition, the company may be fined 10,000 rubles for a gross violation of accounting rules (article 120 of the Tax Code).
Misconception № 3. The storage period is considered from the date of document processing
The storage period for documents should be calculated from January 1 of the year following the year in which the document processing was completed (part 2 of article 21.1 of Federal Law No. 125-FZ of October 22, 2004, clause 4.1 of the Instruction approved by the order of Rosarkhiv No. 237 of December 20, 2019). For primary documents, the storage period should be calculated from January 1 of the year following the year in which you last used the document for calculating and paying taxes, as well as compiling reports (letter of the Ministry of Finance No. 03-07-11/45829 of July 19, 2017). The storage period for VAT registers should be counted from the date of the last entry in a special way (Government Resolution No. 1137 of December 26, 2011). Accounting and tax documents that confirm the calculation and payment of taxes should be kept for five years (subparagraph 8 of paragraph 1 of article 23, subparagraph 5 of paragraph 3 of article 24 of the Tax Code).
Documents on losses should be kept for the entire period during which you reduce the tax base of the current period due to losses (paragraph 4 of article 283 of the Tax Code). The maximum storage period is 10 years.
Documents that confirm the calculation and payment of contributions should be kept for six years (subparagraph 6 of paragraph 3.4 of article 23 of the Tax Code).
Misconception #4: It is possible to dispose of documents that do not confirm tax calculations.
It is safer to keep documents for at least five years that even indirectly confirm transactions. Tax authorities may demand additional papers to verify the reality of transactions.