Electronic Document Management (EDM) with employees

  • Reviewing and optimizing document management
  • Setting and describing approval routes
  • Preparing document forms and technical specifications
  • Determining the optimal set of electronic signatures in view of documents and risks
  • Preparing Regulations on EDM with employees and adapting accounting policy
  • Configuring EDM system, testing, launching, and training
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Benefits of switching to EDM with employees

EDM with employees allows doing away with unnecessary delays and risks, as well as automating the generation and archiving of all standard internal documents while ensuring their legal force and value.

Quicker processes

  • Quicker approval and signing
  • Search optimization for archive documents
  • Automatic generation of accounting documents

Fewer risks

  • Document tracking
  • Access rights differentiation
  • Automatic cloud archiving

Lower costs

  • No need to send documents
  • Automated mailing and archiving
  • Synchronization with accounting systems

Leading positions

Konsu is one of the leading consulting companies in Russia. We have been included in the following ratings of the rating agency Expert RA:

  • Top-10 in accounting outsourcing
  • Top-10 in payroll outsourcing
  • Top-15 in financial consulting
  • Top-15 in legal consulting
Ratings and associations

Deploying EDM with employees

  • Reviewing documentation, assessing opportunities and risks
  • Optimizing document management (if necessary)
  • Making a list of documents that will be switched to EDM
  • Determining how to handle incoming and outgoing documents
  • Setting approval routes
  • Establishing storage procedure and security policy
  • Drawing up internal regulations
  • Coordinating communication channels, setting up IT infrastructure
  • Preparing document forms
  • Notifying employees, obtaining consent
  • Amending employment contracts with employees (if necessary)
  • Amending the accounting policy (if necessary)
  • Generating electronic digital signatures for EDM participants
    • Determining which signatures to get in view of risks
  • Launch and support throughout the test period
  • Advice, legal and technical support

Timeframe: This takes 1-3 months on average.