Electronic Document Management (EDM) with employees
- Reviewing and optimizing document management
- Setting and describing approval routes
- Preparing document forms and technical specifications
- Determining the optimal set of electronic signatures in view of documents and risks
- Preparing Regulations on EDM with employees and adapting accounting policy
- Configuring EDM system, testing, launching, and training
IT solutions for electronic document flow with employees
1C:Employee Account
Simple and inexpensive solution with minimum required functionality- View payslips
- Information on vacation balances
- Ordering certificates from the place of work
- Coordinating vacations and business trips
- Signing HR documents electronically using digital signature
SABY (SBIS)
Comprehensive all-in-one solution for organizing electronic document flow with employees and counterparties- All internal EDM functions
- + Unified internal and external EDM platform
- + Accounting, reporting, archiving & labeled goods handling
- + Work with counterparties, contracts, orders, deliveries
- + Approval and signing of any documents along any chains
* Approximate average cost of subscription to EDM services (1C, HR-Link, SABY). The total cost of implementation and maintenance will be calculated individually for each project based on the needs and requirements of the customer. Please contact us to get an estimate of the cost of implementation, maintenance and subscription for your company.
Benefits of switching to EDM with employees
EDM with employees allows doing away with unnecessary delays and risks, as well as automating the generation and archiving of all standard internal documents while ensuring their legal force and value.
Quicker processes
- Quicker approval and signing
- Search optimization for archive documents
- Automatic generation of accounting documents
Fewer risks
- Document tracking
- Access rights differentiation
- Automatic cloud archiving
Lower costs
- No need to send documents
- Automated mailing and archiving
- Synchronization with accounting systems
Deploying EDM with employees
- Reviewing documentation, assessing opportunities and risks
- Optimizing document management (if necessary)
- Making a list of documents that will be switched to EDM
- Determining how to handle incoming and outgoing documents
- Setting approval routes
- Establishing storage procedure and security policy
- Drawing up internal regulations
- Coordinating communication channels, setting up IT infrastructure
- Preparing document forms
- Notifying employees, obtaining consent
- Amending employment contracts with employees (if necessary)
- Amending the accounting policy (if necessary)
- Generating electronic digital signatures for EDM participants
- Determining which signatures to get in view of risks
- Launch and support throughout the test period
- Advice, legal and technical support
Timeframe: This takes 1-3 months on average.
Advantages of our EDM implementation services
- Methodological support. We serve hundreds of Russian and international companies working in different EDM systems. Our specialists will help you optimize all processes based on our many years of experience.
- Integrated solutions. In addition to accounting and payroll specialists, we have teams of lawyers and IT specialists. Lawyers can help in non-standard situations, and the IT team can implement any custom integrations with your existing systems.
Leading positions
Konsu is one of the leading consulting companies in Russia. We have been included in the following ratings of the rating agency Expert RA:
- Top-10 in accounting outsourcing
- Top-10 in payroll outsourcing
- Top-15 in financial consulting
- Top-15 in legal consulting
Send message
Please describe your situation and we will find an optimal solution for your business.
info@konsugroup.com